Applying for a visa from Kenya can be straightforward—or stressful—depending on how well your documentation is prepared. Immigration authorities assess applications primarily on document accuracy, consistency, and credibility. Missing or poorly prepared documents are one of the most common reasons for visa refusals worldwide.
According to data published by multiple embassy visa sections and international travel bodies, over 40% of visa rejections are linked to incomplete or incorrect documentation. This guide breaks down the top 15 documents required for visa applications from Kenya, explaining why each document matters, how to prepare it correctly, and common mistakes to avoid.
Spice Travel supports Kenyan travellers with end-to-end visa application services, ensuring documents meet embassy standards and reduce refusal risks. Learn more about our experience on our About Us page.
1. Valid Passport
A passport is the foundation of any visa application. Immigration authorities require a passport that is valid well beyond your intended stay to ensure traveller identification and border security.
Why Passport Validity Matters
Most embassies require a passport with at least 6 months validity from the date of return and a minimum number of blank pages.
Key passport requirements
- Issued within the last 10 years
- Minimum 2–3 blank visa pages
- No physical damage or torn pages
Common mistakes
- Submitting a passport close to expiry
- Missing blank pages
- Damage affecting machine-readable zones
2. Completed Visa Application Form
The visa application form is a legal declaration. Any mismatch between the form and supporting documents can result in delays or rejection.
Accuracy and Consistency
Embassies cross-check information across all submitted documents.
Best practices
- Match names exactly as in passport
- Use consistent travel dates
- Declare previous refusals honestly
Checklist
- Online or handwritten (as per embassy rules)
- Signed where required
- No blank mandatory fields
Spice Travel assists with error-free form completion through our Visa Application services.
3. Passport-Size Photographs
Visa photos must meet strict biometric and formatting standards defined by immigration authorities.
Photo Specifications
Incorrect photo size or background is a surprisingly common reason for rejection.
Standard requirements
- White or light background
- Neutral facial expression
- Recent (within last 6 months)
Typical dimensions
| Visa Type | Photo Size |
| Schengen | 35mm x 45mm |
| UK | 35mm x 45mm |
| USA | 2 x 2 inches |
4. Cover Letter Explaining Purpose of Travel
A cover letter provides context to your application and clarifies your travel intent.
What a Strong Cover Letter Includes
Embassies use this letter to assess travel credibility.
Must include
- Purpose of travel
- Travel dates
- Cities to be visited
- Who will bear expenses
Pro tips
- Keep it factual, not emotional
- Align with itinerary and financial documents
5. Travel Itinerary
A travel itinerary shows planned movements without requiring confirmed flight purchases.
Why Itineraries Matter
It demonstrates seriousness and logical planning.
Should include
- Entry and exit dates
- City-to-city movement
- Return confirmation
Avoid
- Fake tickets
- Non-verifiable documents
Spice Travel prepares embassy-compliant itineraries through our Services.
6. Proof of Accommodation
Accommodation details confirm where you will stay during your visit.
Accepted Accommodation Proof
- Hotel booking confirmation
- Invitation letter from host
- Rental agreement (if applicable)
Must show
- Applicant’s name
- Address and contact details
- Matching travel dates
7. Bank Statements (Proof of Funds)
Financial stability is a critical factor in visa approvals.
Financial Requirements Explained
Authorities assess whether you can support yourself without illegal employment.
Standard expectations
- Last 6 months bank statements
- Official bank stamp
- Stable balance trends
Typical minimum balance
Varies by country, duration, and visa type.
8. Employment Letter or Proof of Occupation
This document confirms economic ties to Kenya.
For Employed Applicants
- Company letterhead
- Job title and salary
- Approved leave dates
For Business Owners / Freelancers
- Business registration
- Tax compliance documents
9. Proof of Ties to Kenya
Strong home ties reduce overstay risk in the eyes of immigration officers.
Common Supporting Documents
- Employment contracts
- Property ownership
- Family dependency evidence
Why this matters
According to embassy refusal statistics, weak home ties are among the top 3 refusal reasons globally.
10. Travel Insurance
Many countries mandate travel insurance coverage.
Insurance Coverage Requirements
- Medical emergencies
- Hospitalisation
- Repatriation
Minimum coverage
- Schengen: €30,000
Spice Travel provides guidance on compliant insurance via our Travel Services.
11. Invitation Letter (If Applicable)
Invitation letters strengthen applications for family, business, or conference travel.
What the Letter Must Include
- Host’s legal status
- Relationship to applicant
- Duration of stay
12. Previous Travel History
Past visas and entry stamps indicate compliance with immigration rules.
Why Travel History Helps
Applicants with compliant travel records statistically receive higher approval rates.
Include
- Old passports
- Previous visas
13. Police Clearance Certificate
Some visas require proof of good conduct.
Key Points
- Issued by Kenyan authorities
- Recent (usually within 6 months)
14. Medical Examination Reports (If Required)
Certain destinations and visa types mandate medical checks.
Common Scenarios
- Long-term visas
- Student visas
- Work permits
15. Additional Country-Specific Documents
Each embassy may request extra documentation.
Examples
- Academic certificates (student visas)
- Sponsorship affidavits
- Tax returns
Always verify embassy-specific requirements or consult professionals at Spice Travel.